Can I book my flight outside of Concur?
It is suggested you use Concur, otherwise consult with your direct manager if you wish to book travel outside of Concur.
How much is it if I want my own room?
Can I expense my registration fee or cost to have my own room?
When should I arrive?
Please arrive to the Hyatt Regency in Downtown Tulsa no later than 3:00pm on Monday, February 6th.
What time should I book my departing flight home?
Please book your return flight out of Tulsa for Wednesday, February 8th departing at 4:00 PM or later as the conference will end at 1:30 PM.
How do I get from the airport to the hotel and vice versa?
The Hyatt Hotel offers a complimentary shuttle from the airport 24 hours a day. However, due to our large number of guests arriving on Monday, February 6, we will have additional shuttle busses departing from the airport during the peak travel times 10:00 AM – 5:30 PM. Upon arrival at the airport during these times, please collect your luggage in baggage claim and locate the airport greeter with the Gateway sign in the baggage claim area. The greeter will direct you to the shuttles for transportation to the Hyatt.
If you are arriving on a different day, or on Monday earlier than 10 AM or later than 5:30 PM, upon arrival in Tulsa, please call the Hyatt at 918-582-9000 to let them know you will need a shuttle. The Hyatt shuttle will pick up outside of baggage claim.
What if I need to add an additional night stay at the hotel?
If you wish to add an additional night, please state your request in the “Special Instructions” section of your registration or email email@example.com. Additional nights will be subject to availability with the hotel and subject to the hotel’s current rates, but XcelEvents can book this for you and confirm back to you what the cost for the specific night(s) will be. You will need to pay for the additional night(s) directly to the hotel when you check in.
Do I have to add the flight information in order to complete registration?
You do not have to include your flight information, however it is helpful if we know your flight information to ensure a smooth experience transporting from the airport to hotel and vice versa; booking flights now is strongly encouraged for best availability and price.
Can I expense registration fees?
The $99 registration fee and the optional $125 fee for a single occupancy room are not allowed to be submitted on expense reports for reimbursements. Expense reports that are submitted with these items will be returned for correction. These items can be deducted as an unreimbursed employee expense on your tax returns.
Can I buy 1st class?
Up to you, but you will only be reimbursed up to $450.
What should I wear?
All events are business casual to dressy business casual (no jeans). All events will be inside, outside exposure will be minimal, but checking Tulsa weather prior to packing is always a good idea. Please remember that meeting room temperatures can be either cool or hot environments. Layered clothing such as a sweater or jacket is suggested.
Additional questions on booking travel or expense reimbursement, contact ConcurHelp@GatewayLoan.com.
Questions or special needs on hotel arrangements, contact Erin@XcelEvents.us.
Any other inquires, as always you can contact Marketing@GatewayLoan.com.